About SFD Systems
We are a young technology start-up company set to change the face of retailing. We have developed the best-in-class digital-price-ticketing system which will enable retailers to automate their on-shelf pricing, extend their promotional opportunities and improve the appearance of their retail environments. Our products are set to appear in a variety of international retailers, and having just secured expansion funding we are now expanding our team to enable us to meet our ambitious business goals.
This is an opportunity for a capable, highly organised and can-do Office Manager to join us and become a lynchpin of our team.
Title
Office Manager
Job Brief
We are looking for an Office Manager to set-up, organise and co-ordinate office administration and procedures and to support the effective, efficient and safe running of our business. The Office Manager will also provide administrative support to the Directors and team. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be extremely well organized, highly flexible and enjoy the challenges of supporting a growing office and team in a young business as well as being highly discreet.
Main Responsibilities
Getting our new office up and running; procure furniture, equipment & supplies; oversee the set-up of phone-lines, internet and other relevant services, liaise with landlord/maintenance staff to ensure the office is functioning and configured as the business needs, setting up the meeting rooms and kitchen.
Supporting the induction of new team members by ensuring equipment such as laptops, mobile phones and desk space is available on their arrival, providing an office induction and being a friendly face while they get up and running.
Establishing and managing office operations and procedures.
Managing the office budget to plan.
Liaising with the landlord and maintenance staff as required.
Negotiating and purchasing office supplies and equipment cost effectively.
Managing office supplier relationships to ensure that goods and services are delivered on time and to specification, that purchase orders are raised, invoices received and payments made in good time.
Administrative support
Organising and scheduling meetings and appointments.
Preparing letters, presentations and reports in support of the team.
Answering the office phone and responding to emails coming via the website (until the time when a Receptionist and/or an internal sales& marketing administrator is appointed).
Managing post and running errands.
Providing support to office visitors.
Managing other staff as and when this becomes appropriate.
Skills, Competencies & Attributes
Proven office management, administrative or assistant experience
Knowledge of office management responsibilities, systems and procedures
Experience of managing other staff
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organisational and planning skills
Natural team player
Friendly and supportive
Self-motivated
Proficient computing skills, conversant with MS Office and familiar with Apple Mac products
Where we are
Our office and demonstration suite are based in beautiful countryside near Newmarket, and within an easy commute from Cambridge. We enjoy good transport links and plenty of parking.
Our Values
We take pride in our work.
We are honest and straightforward.
We value our customers, focus on delivering them value and go the extra mile to meet their needs.
We believe that teamwork and collaboration will allow us to achieve our goals & ambitions.
We value our staff, investors and stakeholders and the contribution they make to our team.
We are all prepared to spot what needs to be done and roll up our sleeves to make sure our team delivers its goals.